Select Board
Minutes of the meeting of 8/30/17
Meeting Opened at: 3pm
Select Board Members Present: Steve Weisz, Chairperson, Carol Edelman and Kenneth Basler
Also in attendance: Pat Mullins, Alice Boyd, Shawn Tryon, Peter Chait, Chief Backhaus, Terry Walker, Kay Purcell
The Board opened qualification proposals received for Grant Administration of the Community Development Block Grant from Berkshire Regional Planning Commission and Bailey Boyd Associates, Inc. The Board will now review them individually, score the proposals, then open the price proposals after evaluating the proposals. The Board will make a decision at next Wednesday’s meeting.
The Board opened the following bids received for the repair and repave of the town hall parking area:
- B. Metcalf Asphalt Paving Inc.: $49,740
Shawn is going to review the bid received and M. Noe will contact the Inspector General’s Office about our options.
Miscellaneous Items Reviewed:
- The Board met with Chief Backhaus to discuss the one response received for the full time officer position. The applicant lives in town and has worked for several departments in town. Discussion ensued and it was suggested to interview this candidate but also run the ad for another week or two; it was agreed to interview next week and then discuss whether it is necessary to repost the ad.
- Discussion ensued about the dumpster needed for the new composting program.
- The Board had a discussion about the additional fees for bulky waste and a 1 page handout to give residents who take issue with having to pay additional fees.
- The Board met with Town Clerk to discuss her request to change her office hours; the Board approved. Terry also provided an update on ongoing projects.
- Terry also gave an update on the grants applied for and being applied for.
- Kay Purcell requested more information on the department head weekly meetings that we’ve just started.
- Kay notified the Board the Southern Berkshire Elderly Transportation wants to double our assessment and she’d like the Finance Committee to review this. Kay noted that several surrounding towns have been opting out of this service.
- Steve provided an update from yesterday’s weekly department head meeting.
- The Board met with BJ Johnson of the Finance Committee to discuss the following:
a. Update on Curtis Rd Bridge – discussions are still ongoing.
b. Inquiry on how much of the $500k override is left (M. Noe will follow up on this).
c. Inquiry on free cash certification; this is usually certified sometime in September and is dependent on the closing of the books.
d. It was suggested that the Finance Committee should also be cc’d on any updates from Baystate.
e. The Board inquired on whether the Finance Committee meetings have been attended by the full Board; there hasn’t been a need for any meetings to date.
- GASB study: M. Noe reported that she and Justin reviewed the accounts, and the cost for this study/report can come out of the Treasurer expenses. The Board gave approval to go ahead with the company recommended by Baystate.
- Mail was reviewed: Steve stressed again that the Board does not give any weight to anonymous, unsigned letters. Anyone who would like to engage in a personal conversation with the Board may contact them via email or meet one on one.
- Warrants were signed.
- Minutes from 8/23/17 were approved.
- Administrative Assistant’s weekly report was reviewed.
- Police Chief’s weekly report was reviewed.
A motion was made and unanimously approved to adjourn the meeting at: 4:42m
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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